• Schedule and confirm trip date (s)
• Submit contract and deposit to Camp Cherokee
• Inform parents and students of trip
• Arrange for transportation or contact Camp
  Cherokee if transportation is needed
• Emergency transportation: your school is responsible for providing emergency transportation if necessary
• Consult school administration regarding the need for a chaperone background check, policies related to student safety and abuse prevention, etc.

1-2 Months Before Trip

• Send a Chaperone Letter, What to Bring List, and parent-packet home with students
• Submit schedule and information form to YMCA Camp Cherokee
• Discuss trip goals and expected behavior with students
• Collect final payment from students to have turned into Camp Cherokee

2-4 Weeks Before Trip

• Finalize number of students & chaperones attending and update this information with Camp Cherokee
• Hold chaperone meeting to review roles and responsibilities
• Collect permission forms from students
• Send final payment to YMCA Camp Cherokee

1 Week Before Trip

• Make nametags for every student; this helps the instructors make each class personal
• Ensure all students are prepared with a lunch, as we cannot provide lunches for day trip students
• Review with students your expectations, goals, and what to bring for the trip
• Review schedule sent from Camp Cherokee; contact Will Gilmore with any questions, concerns or changes that need to be made
• Make final contact with Camp Cherokee for confirmation and to ask any questions you may have

Day of Trip

• Head count and collect lunches
• Give every student a name tag
• Have all adult and student waivers signed and ready to give to Camp Cherokee staff upon boarding the bus, or arriving to Camp if providing your own transportation
• Have fun!